If you work in video production, having a solid production contract is essential. A well-drafted contract protects both you and your client, clearly defines project expectations, and helps prevent potential disputes. But how do you ensure your production contract covers all the necessary details?
In this guide, we’ll walk you through the key clauses every production contract should include to safeguard your work and provide peace of mind.
This blog post is for informational purposes only and should not be considered legal advice.
Step 1: Define the Scope of Work in Your Production Contract
The first and most important element of any production contract is a clear definition of the project scope. This clause should explicitly outline what work is being delivered, including pre-production, production, and post-production activities.
Key Considerations:
- What type of video is being produced (promo video, corporate film, documentary, etc.)?
- What services are included (e.g., scriptwriting, directing, editing, motion graphics)?
- What are the specific deliverables and formats?
- Are any services excluded that the client might assume are included?
Step 2: Establish Timelines and Milestones
A well-structured production contract should include a project timeline with key milestones to ensure smooth workflow and accountability.
Key Considerations:
- What are the key deadlines for the project (e.g., script approval, filming dates, editing drafts, final delivery)?
- What happens if deadlines are missed?
- Is there a penalty for delays caused by the client?
Step 3: Define Payment Terms Clearly
To avoid financial disputes, your production contract should specify payment terms, including the total cost, payment schedule, and late fees.
Key Considerations:
- What is the total project fee?
- What are the payment milestones (e.g., 30% upfront, 50% upon rough cut approval, 20% upon final delivery)?
- Are there penalties for late payments?
- How will additional work outside the original agreement be billed?
Step 4: Set Clear Revision Policies
Revisions are a common point of friction in video production. Your production contract should set expectations regarding revisions and additional changes.
Key Considerations:
- How many rounds of revisions are included in the contract?
- What qualifies as a “revision” versus a new request?
- What are the costs for additional revisions?
Step 5: Clarify Copyright and Ownership Rights
Ownership rights should be explicitly stated in every production contract to avoid legal issues over video usage.
Key Considerations:
- Who owns the final product—the client or the production company?
- Does the production company retain rights to raw footage or project files?
- Can the producer use the video in their portfolio or for marketing purposes?
Step 6: Include Cancellation and Termination Clauses
Sometimes projects get canceled due to unforeseen circumstances. A well-written production contract should include clear cancellation terms to protect both parties.
Key Considerations:
- What happens if the project is canceled mid-way?
- What compensation is required for work completed up to the cancellation date?
- Are there non-refundable expenses (e.g., equipment rentals, permit fees)?
Step 7: Address Liability and Indemnification
A production contract should contain a liability clause to protect against unforeseen risks, such as equipment failure or accidents on set.
Key Considerations:
- Who is responsible for insuring the production?
- Is the producer protected from legal claims arising from accidents or damages?
- What are the client’s responsibilities regarding liability?
Step 8: Specify Deliverables and Delivery Methods
The final section of a production contract should outline exactly what will be delivered and how.
Key Considerations:
- What formats will the final video be provided in (MP4, MOV, 4K, etc.)?
- How will the final product be delivered (cloud storage, hard drive, USB)?
- Will additional copies or edits incur extra fees?
Wrapping Up: Streamlining Your Production Contract Process
Creating a comprehensive production contract is a crucial step in ensuring smooth video production workflows. To simplify contract management, consider using tools like SignME, which allows you to create, sign, and store digital contracts efficiently. A structured production contract not only protects your business but also builds trust and transparency with your clients.
By following these best practices, you can create legally sound contracts that keep your video projects on track while safeguarding your interests.
